Exhibitor Info

All exhibit spaces are now filled. We do have sponsorship opportunities. If you are only sponsoring a $500 event you may have one representative attend the event and sessions on that day. If you are sponsoring any event $750 or higher you may have two representatives attend the event and any sessions on the day of your sponsored event. Contact us directly if you have questions: exdir@nchima.org

 

Please download the document below to learn about our event and to provide additional feedback to your company about the benefits to exhibit or sponsor our 2019 Quad-State event.

Quad-State Promo


Exhibit Information

Early Registration: On or before April 8, 2019
Late Registration: After April 8, 2019

Current Corporate Partners of NCHIMA, SCHIMA, GHIMA, or AAHIM should have received an email from the central office with a discount code, to receive a $100 discount on booth registration. If you have not received the code, please contact exdir@nchima.org.

Exhibit booth placement is determined by NCHIMA policy. NCHIMA/GHIMA/SCHIMA/AAHIM have final approval of all booth placements. Exhibitors will be notified 30-60 days prior to the event of your booth assignment. Booth placements may be changed at any time by NCHIMA/GHIMA/SHCIMA/AAHIM based on NCHIMA policies and hotel/fire code approvals.

Exhibitor Registration

$1750.00 – Early Registration Single Booth [sold out]
$3000.00 – Early Registration Double Booth [sold out]

$2000.00 – Late Registration Single Booth
$3250.00 – Late Registration Double Booth

Each early registration single/double booth includes the following:


$1250.00 – Exhibit Booth Overflow Registration – Sold Out

Each overflow registration booth includes the following:


Additional Tickets

Additional Representatives – $55

Vendor Schedule

Set-Up: Sunday, May 5, 2019, 3:00 – 6:00 PM
Tear Down: Tuesday, May 7, 2018, 1:30 – 4:30 PM

Must exit exhibit hall by 4:30 PM on Tuesday, May 7th.

Exhibit Times

*Sunday, May 5th6:00 - 9:00 PM
*Monday, May 6th7:30 - 8:30 AM
*Monday, May 6th10:00 AM - 1:00 PM
*Monday, May 6th2:45 PM - 3:30 PM
*Tuesday, May 7th10:00 AM - 1:00 PM
*Tuesday, May 7th2:45 PM - 3:30 PM
Drawing giveaways at
luncheon
*indicates dedicated Exhibit time

 

Exhibit Hall is officially open during the following times:

Sunday, May 5th – 6:00 – 9:00 PM
Monday, May 6th – 7:00 AM – 5:15 PM
Tuesday, May 7th – 7:00 AM – 3:30 PM


Shipping Instructions

Please review/download the following files for shipping or additional equipment/services needed for your exhibit booth.

Please do not ship to the hotel and ship only to:

Convention Makers
4501 Hwy 544
Myrtle Beach, SC, 29588

To arrive by 5/1/19.

A Question Sheet 2019 Quad

A Freight Service Form 2019

A Shipping Label 2019

A Additional Equipment Order Form 2019 Quad

A Labor Service Form 2019 Quad


Internet & Electrical Access

WIFI is included in the cost of the resort fee. All registered hotel guests will receive connectivity instructions upon check-in. Basic WIFI is included in all meeting rooms.

One AC power drop is included in the cost of the exhibit booth. It should be ordered at the time of registration.


Advertising Opportunities

Advertising in Program Book – Business Card Size (3.5” x 2”) $150.00

Advertising in Program Book – Quarter Page (3.75” x 2.5”) $300.00

Advertising in Program Book – Half Page (7.5” x 5”) $400.00

Advertising in Program Book – Full Page (8.5” x 11”) $500.00

Ad Program Advertisements must be received prior to April 15, 2019.


Sponsorship Opportunities

We are looking for sponsors for specific items/events for the 2019 meeting (as listed below). Please let me know if you have a specific area/item of interest. The sponsorship options will be available to select during your online registration.

Breakfast Sponsorship on Monday$500.00
Lunch Sponsorship on Monday$750.00 (NC Only)
Break Sponsorship on Monday$500.00
Reception Sponsor on Monday$1000.00
Breakfast Sponsorship on Tuesday$500.00
Sponsor Luncheon on Tuesday$750.00 (GA/AL Only)
Break Sponsorship on Tuesday$500.00
Reception Sponsor on Tuesday$1500.00
Breakfast Sponsorship on Wednesday$500.00
Sponsor Luncheon on Wednesday$750.00 (SC Only)

 

Luncheons are only for specific state attendees each day. All other attendees from other states will have free time and lunch on their own.

Example: Monday only NC attendees may attend lunch. Attendees from GA, SC and AL will have free-time and lunch on their own.

Shared or partial sponsorships may be available for receptions or box lunches, please contact Ralph Morrison at exdir@nchima.org or 803-366-5618 for more information.

Cancellation

The Exhibitor booth, sponsorships, and advertising are non-refundable.

The exhibitor agrees to release and hold harmless the North Carolina Health Information Management Association, its officers, representatives, agents and directors for all liability whatsoever for any loss, damage, or injury resulting directly or indirectly from any cause whatsoever in connections with the  NCHIMA Annual Convention and execution of this agreement.

Click here if you have any questions about your registration.

All exhibit spaces are now filled. We do have sponsorship opportunities. If you are only sponsoring a $500 event you may have one representative attend the event and sessions on that day. If you are sponsoring any event $750 or higher you may have two representatives attend the event and any sessions on the day of your sponsored event. Contact us directly if you have questions: exdir@nchima.org

Registration

Online registration has closed. Onsite registration will NOT be available.