Exhibitor Info


Please download the document below to learn about our event and to provide additional feedback to your company about the benefits to exhibit or sponsor our 2019 Quad-State event.

Quad-State Promo

Exhibit Information

Early Registration: On or before April 8, 2019
Late Registration: After April 8, 2019

Current Corporate Partners of NCHIMA, SCHIMA, GHIMA, or AAHIM should have received an email from the central office with a discount code, to receive a $100 discount on booth registration. If you have not received the code, please contact exdir@nchima.org.

Exhibit booth placement is determined by NCHIMA policy. NCHIMA/GHIMA/SCHIMA/AAHIM have final approval of all booth placements. Exhibitors will be notified 30-60 days prior to the event of your booth assignment. Booth placements may be changed at any time by NCHIMA/GHIMA/SHCIMA/AAHIM based on NCHIMA policies and hotel/fire code approvals.

Exhibitor Registration

$1750.00 – Early Registration Single Booth
$3000.00 – Early Registration Double Booth

$2000.00 – Late Registration Single Booth
$3250.00 – Late Registration Double Booth

Each registration includes the following:


Additional Tickets

Additional Representatives – $55

Vendor Schedule

Set-Up: Sunday, May 5, 2019, 3:00 – 6:00 PM
Tear Down: Tuesday, May 7, 2018, 1:30 – 4:30 PM

Must exit exhibit hall by 4:30 PM on Tuesday, May 7th.

Exhibit Times

*Sunday, May 5th6:00 - 9:00 PM
*Monday, May 6th7:30 - 8:30 AM
*Monday, May 6th10:00 AM - 1:00 PM
*Monday, May 6th2:45 PM - 3:30 PM
*Tuesday, May 7th10:00 AM - 1:00 PM
*Tuesday, May 7th2:45 PM - 3:30 PM
Drawing giveaways at
*indicates dedicated Exhibit time


Exhibit Hall is officially open during the following times:

Sunday, May 5th – 6:00 – 9:00 PM
Monday, May 6th – 7:00 AM – 5:15 PM
Tuesday, May 7th – 7:00 AM – 3:30 PM

Shipping Instructions

Internet & Electrical Access

WIFI is included in the cost of the resort fee. All registered hotel guests will receive connectivity instructions upon check-in. Basic WIFI is included in all meeting rooms.

One AC power drop is included in the cost of the exhibit booth. It should be ordered at the time of registration.

Advertising Opportunities

Advertising in Program Book – Business Card Size (3.5” x 2”) $150.00

Advertising in Program Book – Quarter Page (3.75” x 2.5”) $300.00

Advertising in Program Book – Half Page (7.5” x 5”) $400.00

Advertising in Program Book – Full Page (8.5” x 11”) $500.00

Ad Program Advertisements must be received prior to April 15, 2019.

Sponsorship Opportunities

We are looking for sponsors for specific items/events for the 2018 meeting (as listed below). Please let me know if you have a specific area/item of interest. The sponsorship options will be available to select during your online registration.

Breakfast Sponsorship on Monday$500.00
Lunch Sponsorship on Monday$750.00 (NC Only)
Break Sponsorship on Monday$500.00
Reception Sponsor on Monday$1500.00
Breakfast Sponsorship on Tuesday$500.00
Sponsor Luncheon on Tuesday$750.00 (GA/AL Only)
Break Sponsorship on Tuesday$500.00
Reception Sponsor on Tuesday$1500.00
Breakfast Sponsorship on Wednesday$500.00
Sponsor Luncheon on Wednesday$750.00 (SC Only)


Luncheons are only for specific state attendees each day. All other attendees from other states will have free time and lunch on their own.

Example: Monday only NC attendees may attend lunch. Attendees from GA, SC and AL will have free-time and lunch on their own.

Shared or partial sponsorships may be available for receptions or box lunches, please contact Ralph Morrison at exdir@nchima.org or 803-366-5618 for more information.


The Exhibitor booth, sponsorships, and advertising are non-refundable.

The exhibitor agrees to release and hold harmless the North Carolina Health Information Management Association, its officers, representatives, agents and directors for all liability whatsoever for any loss, damage, or injury resulting directly or indirectly from any cause whatsoever in connections with the  NCHIMA Annual Convention and execution of this agreement.

Click here if you have any questions about your registration.




Online registration will close at 12:00 PM ET on April 30, 2019. Onsite registration will NOT be available.

When you register online, you will have the option to pay by mail with a check or pay online with a credit card (AMEX, MasterCard, Visa, or Discover).

If you are paying by check, select “mail a check” under payment options. You will later see instructions to print the confirmation page and mail your payment to KnowledgeConnex. The mailing address will be on the invoice. Make your check payable to KnowledgeConnex and include the confirmation/order number with the check. Checks that do not reference the confirmation number will be returned to you and will not be applied to the registration.